Key Points Of Receipt Management Activities

　 (1) sign in 。 Receipt is yes. Receipt processing The first way program After receipt of the document, the addressee will sign on the delivery slip or delivery document of the other party. Its role is to provide a voucher for the responsibilities of the two parties, and the two is to ensure the safety of the operation of the documents.

(2) registration. There are three forms of registration: book, card and couplet. Attention should be paid to registration: receipt and dispatch, flat parts, confidential items and urgent items should be carried out separately; prioritizing and urgent entries should be made clear, and urgent items should be followed in advance, and pieces should be posted in batches, but they should also be posted on the same day; registration numbers should not be left blank, not duplicate numbers; handwriting should be neat and not abbreviated; all entries should be complete and accurate; and no title documents should be prepared for concise and exact titles.

(3) unseal. The unsealed person should be responsible for the opening of the seal, and the pro - and - off pro - sign should be initiated by the leader, and the integrity of the document should be checked after unsealing.

(4) run separately. That is to determine the direction of operation of documents. This is a decisive work concerning whether the official documents are handled accurately and quickly. According to the nature, importance, secret degree, time limit, content of the document, the division of responsibilities, the division of work of all departments and staff at all levels, procedures and customs.

The sub offices should be specially registered, and those responsible should perform the transfer procedures with the recipients. Before sending out the official documents, we should attach the document processing sheet and the document circulated list as required.

(5) excerpts from official documents. The processing of important documents before they are processed. The purpose is to provide convenience for handling official documents and save office hours. Abstracts and abstracts can be attached to official documents and sent to leaders or other staff members. They can also be published in "official document information" and "digest newspaper". The summary and data collection are generally provided separately, and can also be published in "information bulletin" and other publications.

(6) organization circulated. Attention should be paid to the organization circulation: (1) choose a reasonable route of passing through. Correct sorting and make appropriate adjustments as circumstances change. (3) appropriate diversion, such as duplication of copies. 4. Actively utilizing and developing various forms of circulation, we can open up the reading room, gather the readers to read the texts, and circulate documents through modern means. (5) establish registration procedures for circulation. Check the reading situation in time and effectively implement the instructions issued by the leaders concerned.

(7) prompt. According to the time limit and relevant requirements, the process of urging and checking the implementation of the official document is carried out.

The general process of promoting work is to clarify the requirements of objects and contractors (time limit, mode, principle, etc.), and record the cases needed to effectively carry out the work to be done in the form of "document reminder" and so on, as the basis for pressing, and regularly or at any time to inquire and inspect the progress of the work undertaken by the department or personnel; timely assist in the formulation and implementation of the methods and measures to solve the problems, ensure the rapid and effective operation of the official documents; and finish the examination and acceptance documents, comprehensively reflect the actual situation and results of the undertaking, and write off the official documents.

(8) investigate and handle. The investigation of official documents refers to checking the execution of important documents, and supervising and assisting the undertaking units to comprehensively and concretely implement the spirit of official documents and solve related problems.

Document management and supervision are all supervisory activities, but the difference between them is also obvious: (1) to supervise and control the process of undertaking official documents. The key is to make the documents run according to the "time". Not only do we have to monitor the undertaking process, but also the whole process of Guan Gongwen's actual effect, and finish the related affairs on time, quality and quantity. Second, the promotion is usually carried out in a specific document, and the investigation is carried out in a "matter" unit.

The general process of investigating and handling work is: placing a case on file, that is, determining the objects to be investigated, making arrangements, investigating and handling tasks to the departments concerned, and asking the contractors to handle the situation. Feedback is made by the investigators to the leaders of the investigation and the results.